Our Privacy Policy explains:
What information we collect and how we collect it
Why and how we use your information.
How long we keep your information
How we may share your information
Your rights on the information we hold about you
Security-how we keep your information safe
Changes to this Privacy Policy
How to contact us
Property Transaction Data Ltd acts as a data processor.
We deal exclusively with other businesses, who we acknowledge as data controllers of any personal data they collect in order for us to deliver our services.
We do not deal directly with individual members of the public.
Information We Collect & Process
In order to provide our services and for the other purposes set out in Use of Information below, we collect and process Personal Data from our customers. We may collect the following information
We may process the following information that is collected by our clients.
We collect your information from
We may also collect information from telephone conversations, emails, instant messages and written and verbal communications.
Use of Information
Your Personal Data may be used in the following ways:
Consent and lawful Processing of data.
Our legitimate interests, which include processing such Personal Data for the purposes of
File Type | Retention Period |
HR files Employment references Redundancy details | 6 years after employment ceases |
Finance records Income tax, NI returns, income tax records and correspondence with IR, Parental leave, Wages and salary records | HMRC advise you must keep records for 6 years from the end of the last company financial year they relate to, or longer if: they show a transaction that covers more than one of the company’s accounting periods. |
Property Information Property description, address, title number, value, search results and other supporting documents | 10 years |
Applicant Information Land registry login information (stored for single sign on purposes), contact information | 3 months after a transaction is complete |
We may disclose your Personal Data to third parties from time-to-time under the following circumstances:
Subject Access/User Rights
As a user, you are subject to the following rights:
If you have a complaint in relation to the processing of your data carried out under this Privacy Policy, you have the right to lodge a complaint with the Information Commissioner Office.
You may seek to exercise any of these rights by updating your information online (where possible). Further information about our complaints process can be found within our general terms and conditions, available on our website at www.ptdata.co.uk.
You can directly email info@ptdata.co.uk, or write to us at 5th Floor, 167-169 Great Portland Street, London, W1W 5PF
Information security
We are working to protect your personal information that we hold, its confidentially, integrity and availability.
Compliance and cooperation with regulatory authorities
We regularly review our compliance with our Privacy Policy. Further information about our complaints process can be found within our general terms and conditions, available on our website at www.ptdata.co.uk.
You can directly email info@ptdata.co.uk, or write to us at 5th Floor, 167-169 Great Portland Street, London, W1W 5PF
We work with the ICO to resolve any complaints regarding the transfer of personal data that we cannot resolve with our users directly.
Changes
Our Privacy Policy may change from time to time. We will not reduce your rights under this Privacy Policy without your explicit consent.
The Data Protection Act 2018 gives individuals rights relating to the processing of their personal information, which are:
You can exercise your rights at any time by contacting us at
If you wish to make a complaint about how we have handled your personal data, please email: hello@ptdata.co.uk and we will investigate the matter.If you are not satisfied with our response or believe we are not processing your data in accordance with the law, you can contact the UK’s Information Commissioner’s Office.
5th Floor 167-169
Great Portland Street
London
England
W1W 5PF
Property Transaction Data Limited is an Introducer Appointed Representative of DUAL Corporate Risks Limited, DUAL Asset is a trading name of DUAL Corporate Risks Limited which is authorised and regulated by the Financial Conduct Authority No. 312593. Registered in England and Wales under company number 4160680. Registered Office: One Creechurch Place, London, EC3A 5AF, United Kingdom